Records Management Blog

What is PII and Why Should We Protect It?

Personal Identifiable Information or PII is any type of information that can lead directly to a specific individual. Any piece of data usable for contacting, identifying or locating a person either alone or with other more easily accessible information, requires proper security while handling. The federal government monitors businesses’ security practices and how they protect […]

Residential Paper Shredding at Home – Benefits to Using a Home Shredding Service

Do you have piles of old mail, medical or legal paperwork and old tax records? With identity theft on the rise, its more important than ever to ensure your personal paperwork is disposed of securely.  A professional residential document shredding service may be useful to you for your next paper shredding project. With many home […]

What Is Bates Numbering?

Litigation Bates Stamping for Medical and Business Documents What is Bates stamping?     During litigation, in Discovery, lawyers need to reference multiple lengthy files by page or section. While these files may have numbered pages within themselves, when thinking about multiple sequential files, there are many Page 4s and section B’s.  To solve this […]

10 More Reasons to Make the Switch and Go Paperless!

  It seems that on a daily basis, when considering reasons to going paperless, the benefits continue to add up. Whether you are a small business, looking to become more organized and intuitive, or a larger business making a full office switch, you’ll most definitely reap the unending rewards to your decision.   Let’s review […]

File Scanning and Conversion, Step-by-Step

The main purpose of file scanning and conversion is to allow ease of access, at any time. This means that current organization should exactly mirror the digital version of your files, making the learning curve of switching to an electronic document search, a bit easier. Whatever your current physical organization, professional file scanning allows you […]

Document Scanning Facts and Myths

  Before you embark on this paperless journey, it’s important to consider all the document scanning facts. Understanding these vs. fiction, can make all the difference in the process saving you and your company money.   Here are a few misconceptions about the document scanning process: One: Outsourcing Your Document Scanning Is Costly   Actually, […]

What is HIPAA Compliance in 2019?

HIPAA, or the Health Insurance Portability and Accountability Act, is a standard of information protection. Typically, it is used to govern any company who deals with and uses protected health information. Doctor’s offices, medical facilities, legal offices and many more who have access to patient records must be HIPAA compliant, by law. The Rules to […]

3 Benefits of Switching From Paper to Electronic Medical Records

Medical practices nationwide are finally going digital. In recent years, the percentage of offices switching to EMR/EHR software is up to over 60%! Although the medical industry has been slower than most to switch to digital file management, the benefits are great and the process is worth it. Research is key when it comes to […]

What is OCR?

OCR, or Optical Character Recognition, is recognizing and converting images to editable text. This is very useful for those looking to go paperless as it means the scans can remain useable while taking up less physical space. OCR software is also useful in other areas like assistive technology for the blind. It is also useful […]

3 Reasons to Switch From Traditional Document Management

Paperless, Digital Storage vs Traditional Document Management Traditional document management is still way too common in typical offices today. There’s comfort found in tangible documents and many have technology trust issues or just simply don’t know where to begin! Change is always a bit scary but the massive change from physical boxes of documents you […]