Records Management Blog

Why Paper Document Storage Is A Thing Of The Past

There was no official memo that went out, but the facts are clear: paper document storage is a thing of the past. More businesses and organizations are transitioning to digital storage solutions because of their security and reliability. Storing documents electronically also helps businesses comply with FATCA and HIPAA laws. Some businesses are still on […]

Benefits Of Following Document Retention Policies

Many people groan at the sound of having another policy in the workplace, but the reality is that policies keep people and information safe. Document retention is a system that automatically determines what should be done with certain files. For example, specific documents may be automatically deleted or archived on a particular time and date. […]

All You Need To Know About HIPAA

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) isn’t the most interesting topic to read about. However, it’s crucial to know the requirements and how they affect your business. If you are found in noncompliance with HIPAA laws, you could be subject to hefty fines, jail time, and a damaged reputation. Like other […]

Document Redaction: Why Your Business Needs It For Sensitive Information

Have you ever seen a document with blacked out information? This is called redaction. It is the process of removing sensitive or personal information from a document so that it can be distributed. Nearly every industry can benefit from this process because sensitive information is all around us. Data ranging from social security numbers, to […]

What is HIPAA Compliant Document Management?

What is HIPAA? HIPAA stands for Health Insurance Portability and Accountability Act. The law was passed in 1996 by the United States legislation. It ensures data privacy and other security provisions for protecting medical information. What Does HIPAA Do? HIPAA is responsible for the following: When a person moves from one location to another within […]

Why Scanning And Cloud Storage Are The Perfect Pair

It’s not just peanut butter and jelly that go together. Scanning and cloud storage also make a great pair. Scanning business documents can reduce paper costs and increase efficiency around the workplace. Storing documents in the cloud offers the same benefits. When the two are combined, the benefits are maximized. Let’s learn more about scanning […]

How To Make the Switch To A Paperless Office

Offices all over the world are transitioning from paper documents and file cabinets to electronic files and cloud storage. Making the switch to a paperless office has many benefits, including increased efficiency and cost savings. As much as you may be ready to take the next step to simplify the workplace, it doesn’t happen overnight. […]

The Best Approach To Handling Customers’ Private Information

Your customers count on you to protect their information. Most understand why you need names and credit card information to complete transactions, but they trust you to keep this data safe and secure. If there is a security breach, your brand reputation may be compromised. To prevent this from happening, treat your customers’ private information […]

What You Should Know About Litigation Scanning And Who Should Use It

If your law firm handles large volumes of documents, streamline your operations with a litigation scanning service. A company like Global Document Services will help transition your practice from physical to digital documents. All important information will be stored safely and securely in the cloud and can be accessed at any time. Let’s talk more […]