Certificate of Destruction
A certificate of destruction is a formal statement that summarizes the steps that were taken by the shredding company in the disposal of your documents. This document essentially guarantees that your documents were properly disposed of. A certificate of destruction is a great way to know if the shredding company you’ve chosen is documenting the steps they are taking and if those steps are up to an industry standard.
The certificate of destruction can also be a protection for you and your company if the documents that were “destroyed” were ever to resurface. By possessing that certificate you can prove that you went through the proper steps of disposal. Additionally, this certificate can build confidence between you and your clients. It shows that you take their privacy seriously and execute all of the necessary measures of keeping their information protected.
What Components are in a Certificate of Destruction?
- A unique, serial transaction number that can be used in an audit trail
- A transfer of custody that declares that the client officially turned over materials for destruction at the specified time and location.
- A reference to the terms, conditions, and policies, of a company, established between them and the client.
- Confirmation that the company accepts that all materials being turned over is private and confidential and are to be treated as such.
- The date the information was collected and the date the information was destroyed or ceased to exist
- The location where the documents were destroyed
- The name of a witness to the destruction process
GET A FREE QUOTE TODAY
Looking for more information about your document management needs? Please fill out the contact form on the right, or call us at (800) 472-9716 to receive a free quote!